Last update:
Apr 1, 2000
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Experience with Document Management at DESY
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Jochen Bürger,
Wolfgang Busjan,
Lars Hagge,
Jens Kreutzkamp
DESY
Speaker:
Wofgang Busjan
In November 1997 DESY has installed the WWW-based electronic Document
Management System (DMS) TuoviWDM, which has been developed at the
University of Helsinki in collaboration with CERN. The system is used by
several groups from accelerators, experiments, and central services. It
has currently more than 3000 registered users and contains more than
7000 documents.
The current installation includes documents from several groups, e.g.
technical drawings, information for operating groups and publications
from an experiment (H1). An important point is the integration of the
DMS into the present WEB. Many casual users refuse a new Interface to
the Information if they are accustomed to the WEB. We have two ways to
preserve the benefits provided by the DMS, especially the actuality,
for this kind of users. The first is to offer stable links, which don't
change during the operation of the DMS. The second way is an
automatically creation of WEB pages with a specific view on the
documents.
Immediate benefits of the introduction of the DMS include ease of
document publication, distribution and access: Documents can be created
or retrieved at remote sites, they are instantly available to entire
project teams, and it is ensured that team members always access the
same version of a document. Furthermore we have learnt much more about
the user requirements than we could learn by simply asking the people
what they want to have or what they need.
The talk describes the DMS installation at DESY, lists benefits and
experience gained, and describes some important technical details of DMS
operation and customization.
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